The College of New Jersey

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How does the daily self-checkup in the Roar app work?

Read detailed instructions on the daily self-checkup.

Will faculty be permitted to use the new classroom equipment to teach?

Yes, if faculty members would like to use classrooms to simulcast their fall courses during regular class times, that will be possible. Simulcasting provides the option of synchronous, remote distribution of a live lecture/activity from a traditional classroom. Course content and activities are delivered in the (empty) classroom and simultaneously presented to students through Zoom. The classroom technology can also be used for recording a lecture/activity for asynchronous delivery or post-class review.

Will there be training on this new technology and on classroom equipment?

Information Technology and the Office of Instructional Design will be sending a message to the faculty about the classrooms and technology. They have prepared, among other topics, some video tutorials on how to use the new classroom technology and will announce in-person training sessions that will be offered in the new technology-enhanced classrooms.

How will classrooms be reserved? Will the room/class schedule be used?

Guidance on this process will be shared with deans and chairs. We anticipate that faculty members will be able to use the classrooms in which they were originally scheduled for the fall semester. If a faculty member is not scheduled in a classroom that has been outfitted with new technology, the scheduling of individual class sessions or room changes will be managed locally within departments and schools.

If faculty would like to use a classroom outside of their normal class meeting schedule, the space should be reserved via BookIt.

Will students working on capstone projects have access to campus for technology? How is this access determined? Do students have to apply?

Yes, students working on capstone projects will have access to campus. The provost and deans will communicate guidance on protocol and procedures to the faculty. We envision that independent/small-group research as well as scholarly and creative courses and/or experiences will be available throughout the semester. Some faculty members, however, may not want to start the on-campus engagement portion of these experiences until a few weeks into the semester (e.g., the first few weeks may be remote-only experiences). This will be determined by each professor, department, and dean.

These experiences may need to be limited because of density, distancing, and logistics for different disciplines and spaces; they are also primarily for students who have already enrolled in these courses or experiences. For most cases, the faculty mentor will need to have students come to campus labs, studios, and other spaces on a staggered or rotational basis. A reservation system may also be needed for areas that use common equipment, for example. These experiences will be faculty-based and will be approved and managed within the academic schools. As noted above, guidance will be distributed.

Will we be able to forward department phones to off-campus phones?

Yes. We are deploying a new solution that will allow employees to use their TCNJ phone number via an app on their mobile phone, tablet, or computer.

How do departments obtain their mail on campus?

The mailroom, located in the back of Decker Hall, will be available for mail pickup and drop-off Monday–Friday 8 a.m.–3:30 p.m. In addition, the mailroom has moved to curbside collections and drop-offs only during the hours listed above. Please call the mailroom in advance at 609.771.2739 to make arrangements for pickup or drop-off.

For contact tracing, what is the process if I don’t have a smartphone?

The contract tracing app can also be used on a tablet like an iPad or a ChromeBook. While the technology will be very helpful, we will still rely on standard contact tracing methods such as interviews and phone calls. If someone from our contact tracing team calls you, it is crucial that you respond for your own safety as well as that of the community.

When will the plan for spring 2021 be announced?

Plans for the spring 2021 semester will be announced prior to spring course registration.

What are privacy concerns for online courses, particularly for online proctoring and class recording if students are asked to turn on their webcam? How does the college address this issue?

We are developing a draft interim policy, to be shared soon, that will include recommendations for using features available in Canvas to modify exams and quizzes and to adopt the principles of Universal Design to deter academic integrity issues. The draft policy will provide direction as to how virtual sessions should be recorded as well as instructions for providing notice to students. The role of exam proctor will be limited to certain individuals. However, just as students are able to view one another during an in-person exam, they will be able to do so during an online exam.

The draft policy will address the need to balance certain privacy concerns with the need to maintain academic integrity and rigor. In general, students may be expected to participate as they would in an in-person class, and that could entail the student’s use of a webcam and microphone. Students with extenuating circumstances may request an accommodation. Distinct privacy issues in regard to recordings are addressed in the draft policy.

What is the policy for requiring cameras for classes and exams?

As noted above, the draft policy will address this. In short, the college will not prohibit faculty members from requiring students to use cameras for synchronous class sessions, group meetings, etc., nor will the college require all students to use cameras. Rather, faculty members are afforded the flexibility to determine the best approach for their courses and pedagogy. However, faculty members and departments should be equity-minded in their approach to using cameras (e.g., allowing students to use background images and headsets and providing accommodations in conjunction with the Accessibility Resource Center, etc.).

Moreover, as noted above, faculty members and departments are encouraged to adopt the principles of Universal Design to deter academic integrity issues. In general, students may be expected to participate as they would in an in-person class, and that could entail the student’s use of a webcam and microphone. Students with extenuating circumstances may request an accommodation. Distinct privacy issues in regard to recordings are addressed in the draft policy.

Will the policy address the issue of students wanting to record classes and possibly sharing/posting the recordings on external sites?

Yes, the policy will address both of these concerns.

Are we required to record all Zoom sessions for students who cannot make it to class (presumably for health-related reasons)? Secondly, are the recordings the intellectual property of the faculty or of TCNJ?

Instructors are not required to record class sessions. They may do so if they choose. They are required to record or to permit a student to record a class session only if doing so is necessary to provide a reasonable accommodation for a student as determined by the Accessibility Resource Center. The administration and AFT are currently discussing intellectual property rights.

Will academic ceremonies still be held in person in the fall, as currently scheduled?

As our planning to honor our 2020 graduates continues, we will follow state guidelines and restrictions. A decision regarding our ability to hold these ceremonies will be made by mid-September.

For offices that will open, when will plexiglass be installed in these spaces?

Public facing staff will have their units installed by mid-August. All others will be installed in late August or early September.

Are we planning any additional measures of disinfection in enclosed areas (restrooms)?

Building Services staff will maintain restrooms in occupied buildings a minimum of twice each day with additional cleaning in high-traffic bathrooms and for any incident requiring attention. All sinks and toilets will be thoroughly cleaned and disinfected at each cleaning. Staff will replenish all paper products; remove waste from receptacles; and wipe surfaces, door handles, stall-locking mechanisms, and mirrors with a disinfectant solution. Additional refreshing of restrooms will occur throughout the day. This includes wiping down sinks, refilling soap dispensers and paper towels, and emptying the trash. Signage will inform patrons of phone and email contacts for immediate refill of any supplies during the daytime, evening, or weekends.

The college will use a Kaivac machine to do a deep clean of each restroom at least once a week. This includes using the Kaibosh cleaning solution, a no-rinse, hospital-use disinfectant cleaner for COVID-19.

Are there any plans for air purification in the basement of Trenton Hall and Forcina?

These spaces are currently under review for the addition of recirculating HEPA filters.

Can Canvas set up advising courses for each faculty/advisor?

Canvas rosters are assigned to faculty through PAWS. Advisee information cannot be fed to Canvas and maintained in the same way. To share department-specific documents with your advisees, create a Google Drive folder. We also recommend using Google Calendar to create sign-up appointment slots for advising meetings.

Can training be set up for students who do not understand how the Virtual Lab works?

Yes, the Information Technology Help Desk would be happy to assist anyone with using the Virtual Lab. You may wish to share the following resources with your students as well:

How have adjunct faculty been affected by the budget this semester? What can adjuncts expect moving forward as far as changes in class sizes or course sections not running due to low enrollment?

Chairs and deans will be closely monitoring course and section enrollments and may be offering fewer sections. Adjunct faculty members are encouraged to consult with their department chairs about course availability and schedules.

I missed the virtual Town Hall meetings regarding the fall semester. Is there a way I can view them after the fact?

Yes. You can view both Town Hall Zoom webinars for faculty and staff — from August 5 and August 6 — online.

Does the change from Fall Flex to remote coursework affect the August 17, 2020, opening of administrative offices?

Yes. Most employees who are able to conduct their business from home will continue to work in this mode. For office functions that benefit from an on-campus presence, employees will work on staggered schedules to reduce density in workspaces. Supervisors will communicate these plans in the coming days.

I will be required to return to work on campus on a full- or part-time basis. How do I prepare?

Be sure to complete the online training modules to learn about health and safety protocol and workplace changes before coming back to campus. You must also complete the daily self-checkup via the TCNJ Roar app each day before heading to campus.

What do I need to do if I am concerned about returning to work?

Please do not hesitate to discuss your concerns with your supervisor or to contact Human Resources for additional information.

What if I am in a high-risk health category?

Please contact Human Resources to discuss accommodations.

What if I have a family member who has tested positive for COVID-19?

Employees not exhibiting symptoms who have a family member at home with a confirmed case of COVID-19 should notify their supervisor, follow CDC recommended precautions, and stay at home.

Staff may use accrued paid leave as approved by their supervisor. If paid leave time is exhausted, please contact Human Resources for other available options.

What if I need additional technology to continue to work from home?

Please contact the Information Technology Help Desk at 609.771.2660 or via email to request loaner technology items.

Am I required to wear a face covering on campus?

Faculty and staff must wear a face covering when inside campus buildings (except while alone in their own private room or office) and while outside on campus when they cannot maintain a safe physical distance from others. Certain medical exemptions may be permitted with prior approval through the Accessibility Resource Center.

Is testing available for all members of the TCNJ community?

Testing will be made available for symptomatic students residing in campus housing and for residential students in close contact with those who have a confirmed case of COVID-19. Faculty and staff should contact their primary care physician or the New Jersey Department of Health for testing information and locations.

What should an employee do if they suspect a co-worker of being symptomatic and reporting to work?

Employees may speak with their supervisor or contact Human Resources.

How can we support a clean campus environment and help the work of our building services attendants?

  • Adjust furniture and office layout to allow for physical distancing.
  • Alter or limit congregating factors or spaces where the virus could be easily spread. (i.e., discontinue use of office coffee pots, use disinfectant wipes after opening refrigerators and microwaves, alter break-room setups).
  • Wipe down work areas (i.e., phones, keyboards, door handles, etc.) at least twice daily with disinfectant wipes.

What if I begin to show signs of sickness during the work day?

Your health and the health of our campus community are TCNJ’s top priorities. If you are not feeling well, please notify your supervisor and go home to get the rest and medical attention you need.